Vendor Manager Resume Guide
Vendor Managers oversee the purchase of goods and services from external vendors. They are responsible for researching, selecting, negotiating with, and managing vendor relationships in order to find the best possible deals that meet their company’s needs. Vendor Managers also monitor vendor performance to ensure quality products or services are delivered on time and within budget.
You have a knack for finding the most cost-effective suppliers and negotiating great deals, making you an invaluable asset to any business. But hiring managers don’t know who you are, so to make them aware of your abilities, writing an impressive resume is key.
This guide will walk you through the entire process of creating a top-notch resume. We first show you a complete example and then break down what each resume section should look like.
Table of Contents
The guide is divided into sections for your convenience. You can read it from beginning to end or use the table of contents below to jump to a specific part.
Vendor Manager Resume Sample
Vladimir Schaefer
Vendor Manager
[email protected]
045-342-4862
linkedin.com/in/vladimir-schaefer
Summary
Well-rounded vendor manager with 7+ years of experience managing large-scale projects and negotiating contracts for corporate clients. At XYZ, managed a team of five to meet project deadlines while reducing overall costs by 15%. Experienced in working with multiple vendors simultaneously, ensuring timely delivery of materials according to contractual obligations. Committed to providing excellent customer service and satisfaction through efficient vendor management practices.
Experience
Vendor Manager, Employer A
Vancouver, Jan 2018 – Present
- Prepared and negotiated vendor contracts, resulting in a 5% cost reduction for 8 key vendors over the past year.
- Coordinated and managed supplier relationships with more than 10 vendors within an allocated budget of $50K; successfully maintained service levels while reducing costs by 20%.
- Improved operational efficiency through regular reviews of inventory management processes, leading to a 45% reduction in stockouts per month.
- Diligently monitored vendor performance to ensure compliance with specified quality standards & delivery timelines; achieved 99% on-time deliveries from all suppliers over 6 months period.
- Introduced innovative strategies that improved communication between buyers and sellers and enhanced overall customer satisfaction ratings by 30%.
Vendor Manager, Employer B
Rancho Cucamonga, Mar 2012 – Dec 2017
- Managed a team of 10+ vendors, ensuring that all products and services were delivered on-time and within budget; saved an average of $2,000 per quarter through contract renegotiations.
- Represented the company at trade shows across North America to promote new products and services, ultimately resulting in a 20% increase in vendor contracts by the end of year two.
- Accurately assessed current market trends for competitive pricing information when negotiating with suppliers; reduced expenses by 15% over 6 months without compromising quality standards.
- Evaluated vendor performance quarterly according to metrics like cost reduction goals, delivery schedules & customer satisfaction levels; consistently met or exceeded 95% of objectives set forth from management.
- Presented monthly reports to upper management highlighting key successes within the Vendor Management division as well as areas needing improvement; earned three promotions due to consistent high performance evaluations during 4 years with the company.
Skills
- Vendor Management
- Process Improvement
- Team Leadership
- Business Analysis
- Business Process Improvement
- Account Management
- Program Management
- Change Management
- Time Management
Education
Bachelor of Business Administration in Supply Chain Management
Educational Institution XYZ
Nov 2011
Certifications
Certified Professional Vendor Manager
Vendor Management Certification Institute
May 2017
1. Summary / Objective
Your resume summary or objective should be a brief but powerful statement that captures the essence of who you are as a vendor manager. In this section, you can highlight your experience in managing vendors and negotiating contracts, any certifications or awards related to supply chain management, and how you have successfully reduced costs while maintaining quality standards.
Below are some resume summary examples:
Driven and organized vendor manager with 5+ years of experience managing large-scale projects across multiple vendors. Proven track record in driving cost savings, improving efficiency, and optimizing processes to maximize ROI. At XYZ Corporation I managed a portfolio of 30 vendors while reducing operational costs by 10%. Experienced in negotiation strategies and creating relationships with various stakeholders to ensure successful project execution.
Passionate vendor manager with 10+ years of experience in vendor management and procurement. Skilled at selecting the best suppliers for a variety of goods and services, negotiating contracts that meet company needs, and managing relationships to ensure compliance with service-level agreements. At XYZ Corporation successfully managed a national network of vendors resulting in 20% cost savings year over year.
Professional vendor manager with 8+ years of experience in supplier relationship management and contract negotiations. Expertise in setting up vendor programs to meet short-term demands, decrease long-term costs, and ensure compliance with company regulations. Seeking to leverage extensive knowledge of the industry at ABC Corp by managing a team of vendors for maximum productivity and cost savings.
Proficient vendor manager with 6+ years of experience in the IT industry. Possess a deep understanding of contract management and negotiations, as well as an ability to maintain effective relationships with suppliers and internal stakeholders. Looking for an opportunity to join ABC Company where I can apply my knowledge to maximize cost savings while maintaining excellent service levels.
Energetic vendor manager with 5+ years of experience in retail and B2B settings. Managed over 100 vendors across multiple geographic locations, resulting in a 10% drop in operating costs as well as an increase in overall customer satisfaction by 20%. Proven track record of establishing strong relationships with vendors while ensuring timely delivery and quality control standards are met.
Dependable vendor manager with 5+ years of experience managing suppliers, negotiating contracts, and maintaining relationships. Proven track record of reducing vendor costs by 15%, while ensuring high-quality products are delivered on time. Looking to join ABC Company as a Vendor Manager and use my skills to ensure efficient operations and cost savings for the company.
Accomplished vendor manager with 8+ years of experience in the financial services sector. Expertise in designing and implementing comprehensive vendor management programs to ensure compliance, risk mitigation, cost savings and customer service excellence. Seeking to bring my skills and knowledge to ABC Company as their next Vendor Manager for maximum efficiency.
Talented vendor manager with 5+ years of experience managing and evaluating vendors to maximize cost savings and quality standards. Possess a strong understanding of the procurement process, vendor relations, contract negotiations, and risk management. At ABC Company, reduced total costs by 15% through successful renegotiation of contracts.
2. Experience / Employment
In the experience section, you should provide details of your employment history. This section should be written in reverse chronological order, meaning the most recent job is listed first.
Stick to bullet points when writing this section; it makes it easier for the reader to take in what you have to say quickly and efficiently. When talking about what you did at each role, think about providing detail on the tasks that were completed as well as any quantifiable results achieved.
For example, instead of saying “Managed vendors,” you could say “Negotiated contracts with 10+ vendors resulting in a 20% reduction in costs.”
To write effective bullet points, begin with a strong verb or adverb. Industry specific verbs to use are:
- Negotiated
- Managed
- Monitored
- Evaluated
- Resolved
- Collaborated
- Streamlined
- Developed
- Implemented
- Analyzed
- Forecasted
- Optimized
- Administered
- Coordinated
- Facilitated
Other general verbs you can use are:
- Achieved
- Advised
- Assessed
- Compiled
- Demonstrated
- Expedited
- Formulated
- Improved
- Introduced
- Mentored
- Participated
- Prepared
- Presented
- Reduced
- Reorganized
- Represented
- Revised
- Spearheaded
- Structured
- Utilized
Below are some example bullet points:
- Reduced vendor costs by 8% through improved contract negotiation and supplier selection processes.
- Forecasted inventory needs 3 months in advance, resulting in a 15% reduction of stock-outs.
- Streamlined procurement process to reduce the time for order fulfillment from 5 days to 2 days on average.
- Reliably monitored vendors’ performance against service level agreements and escalated any issues promptly within 24 hours of occurrence; led to an improvement in resolution times by 17%.
- Spearheaded initiatives that resulted in over $20K savings annually from cost reductions due to efficient supply chain operations management techniques and strategies employed with suppliers.
- Thoroughly researched and analyzed industry trends, competitor pricing strategies, customer behaviour patterns and market conditions to identify vendor opportunities; increased the vendor database by over 50% in 3 years.
- Optimized relationships with vendors through regular communication and negotiation of contracts for improved terms & conditions; secured discounts of up to 10%, saving $50,000 annually on procurement expenses.
- Revised selection criteria for evaluating and shortlisting suppliers based on quality standards, competitive pricing & delivery timelines; decreased evaluation time per supplier from 4 days to 24 hours.
- Formulated detailed policies regarding product specifications, payment terms & dispute resolution procedures while onboarding new vendors; established an efficient system that reduced onboarding time by 25%.
- Utilized data-driven insights generated from existing information sources such as internal reports and surveys to forecast demand accurately across all categories of products/services sourced from vendors; lowered stock-out incidences by 30%.
- Participated in key vendor negotiations, resulting in a 15% reduction in supply costs and an additional $45,000 savings for the company.
- Effectively managed multiple vendors across 10 departments concurrently; established clear communication protocols to ensure timely delivery of goods/services.
- Collaborated with cross-functional teams to develop and implement new sourcing strategies that improved operational efficiency by 20%.
- Resolved conflicts between vendors and internal stakeholders quickly and diplomatically; minimized disruption to operations while ensuring compliance with applicable laws & regulations.
- Analyzed pricing structures from various suppliers regularly, helping the organization identify cost-saving opportunities amounting to more than $30K annually.
- Compiled and structured detailed vendor contracts for over 50 vendors, saving the company $20K in annual costs.
- Meticulously monitored supplier performance metrics to ensure timely fulfillment of orders; decreased average delivery time by 22%.
- Negotiated pricing with suppliers while maintaining excellent relationships, resulting in a 15% decrease on total procurement costs year-over-year.
- Developed and implemented an inventory management system that tracked all incoming materials from vendors and ensured accurate stock levels were maintained at all times; reduced material wastage by 10%.
- Demonstrated strong leadership skills when managing 35+ subcontractors across multiple locations; successfully completed projects ahead of schedule within budget constraints every month for 18 months straight.
- Facilitated the selection and management of vendors for over 15 projects, ensuring on-time delivery of materials while staying within budget.
- Reorganized the vendor approval process to streamline operations by 30%, reducing costs associated with vendor selections significantly.
- Substantially improved vendor relationships through effective communication strategies, leading to a 5% increase in overall revenue from repeat customers in just 6 months’ time.
- Advised project teams on optimal sourcing options based on estimated cost savings and availability; saved up to $20K per project due to accurate recommendations and negotiations skillset utilization.
- Implemented new onboarding procedures that reduced the average onboarding timeline of new suppliers from 2 weeks down to 1 week without compromising quality or reliability standards.
- Resourcefully assessed vendor performance, identified and resolved areas of deficiency to ensure timely delivery of products within budget; successfully reduced purchase costs by 8%.
- Developed and maintained relationships with vendors from diverse industries in order to identify better sourcing opportunities; saved the company $20,000 annually on average as a result.
- Negotiated contracts with over 100 suppliers while ensuring that terms complied with legal regulations; decreased processing time for contracts by 50% through effective collaboration.
- Expedited resolution of disputes between suppliers/vendors and customers regarding quality issues, pricing discrepancies or late deliveries within 24 hours on average.
- Consolidated supply chain operations across multiple regions resulting in improved inventory management processes; increased efficiency levels by 10%.
- Achieved a 10% increase in vendor performance ratings by establishing effective communication channels and providing thorough training for vendors.
- Mentored junior colleagues on best practices related to vendor management, overseeing the completion of over 50 successful projects with external suppliers annually.
- Administered contracts between vendors and organization, negotiating more favorable terms that resulted in a $100K reduction in annual operating expenses while maintaining quality standards.
- Proficiently managed multiple large-scale events requiring high volume orders from different vendors; ensured timely delivery of all goods within budget parameters each time (over 200+ times).
3. Skills
Skill requirements will differ from employer to employer – this can easily be determined via the job advert. Organization ABC may require a vendor manager with experience in the retail industry, while Organization XYZ may be looking for someone who has worked with suppliers of medical equipment.
It is essential to keep this in mind because many employers use applicant tracking systems these days, which are computer programs that scan resumes for certain keywords before passing them on to a human. Therefore, you want to tailor the skills section of your resume to each job that you are applying for.
In addition to listing relevant skills here, it’s also important to discuss them further in other areas such as the summary or experience sections.
Below is a list of common skills & terms:
- Account Management
- Analysis
- Banking
- Business Analysis
- Business Development
- Business Process Improvement
- Business Strategy
- CRM
- Call Centers
- Change Management
- Coaching
- Communication
- Contract Management
- Contract Negotiation
- Credit
- Cross Functional Team Leadership
- Customer Experience
- Customer Satisfaction
- Data Analysis
- Finance
- Forecasting
- Integration
- Loans
- Managed Services
- Merchandising
- Operations Management
- Outsourcing
- Process Improvement
- Procurement
- Program Management
- Project Planning
- Purchasing
- Recruiting
- Risk Management
- Social Media Marketing
- Social Networking
- Strategy
- Supply Chain Management
- Team Leadership
- Team Management
- Teamwork
- Telecommunications
- Time Management
- Vendor Management
4. Education
Adding an education section to your resume will depend on how far along you are in your career. If you recently graduated and have limited work experience, include a section below the objective where you can list relevant courses that may be beneficial for the vendor manager role. However, if you have plenty of professional experience to showcase, an education section might not be necessary at all.
If including an education section is right for your situation, make sure to mention any classes or subjects related to vendor management that could help demonstrate your qualifications for this position.
Bachelor of Business Administration in Supply Chain Management
Educational Institution XYZ
Nov 2011
5. Certifications
Certifications are a great way to demonstrate your knowledge and expertise in a particular field. They show potential employers that you have taken the time to learn about the industry, stay up-to-date with current trends, and hone your skillset.
Including certifications on your resume can be an excellent way to prove that you possess the qualifications necessary for the job at hand. If there is any certification relevant to what you are applying for, make sure it is included in this section of your resume.
Certified Professional Vendor Manager
Vendor Management Certification Institute
May 2017
6. Contact Info
Your name should be the first thing a reader sees when viewing your resume, so ensure its positioning is prominent. Your phone number should be written in the most commonly used format in your country/city/state, and your email address should be professional.
You can also choose to include a link to your LinkedIn profile, personal website, or other online platforms relevant to your industry.
Finally, name your resume file appropriately to help hiring managers; for Vladimir Schaefer, this would be Vladimir-Schaefer-resume.pdf or Vladimir-Schaefer-resume.docx.
7. Cover Letter
Including a cover letter with your job application is one of the best ways to make sure you stand out from other applicants. It’s a chance for you to explain why you’re uniquely qualified for the position and how your skills, experience and qualifications can contribute to the role.
Cover letters should consist of 2-4 paragraphs that provide more detail about who you are as a professional, what makes you an ideal candidate for the job, and any additional information relevant to your candidacy. Even if it isn’t required by the employer, submitting a cover letter will give them better insight into who they might be hiring – so it’s definitely worth taking some time on this important document!
Below is an example cover letter:
Dear Jayme,
I am writing to apply for the position of Vendor Manager at XYZ Corporation. I have a bachelor’s degree in business administration and six years of experience working in procurement and vendor management. In my current role, I manage a team of five buyers who are responsible for procuring materials for our manufacturing plant. I am confident that I can bring my experience and knowledge to XYZ Corporation and contribute to your bottom line.
In my current role, I have developed strong negotiation skills that have resulted in savings of over $1 million for my company. I am also experienced in managing relationships with vendors and suppliers. My ability to develop positive relationships has led to an increase in the quality of products we receive from our vendors. In addition, I have a proven track record of maintaining accurate records and documentation. My attention to detail ensures that all aspects of our vendor contracts are managed effectively.
I would welcome the opportunity to discuss how my experience and skills can benefit XYZ Corporation as your Vendor Manager. Thank you for your time and consideration, and I look forward to hearing from you soon.
Sincerely,
Vladimir
Vendor Manager Resume Templates
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