Accounting Administrative Assistant Resume Guide

Detail-oriented accounting administrative assistant with 4+ years of experience in the accounting department. Skilled in data entry, accounts receivable/payable processing, bank reconciliation and payroll. Proficient in QuickBooks and Microsoft Office Suite. At XYZ Company I managed all financial transactions for 5 departments while adhering to strict compliance standards. Received Employee of the Month Award twice due to my commitment and dedication towards achieving company goals.

Amicable accounting administrative assistant with 5+ years of experience in bookkeeping and financial reporting. Experienced in handling accounts payable/receivable, payroll processing, budgeting, forecasting, bank reconciliation and more. At XYZ Company streamlines accounting processes to save time and money while ensuring accuracy. Proven track record of providing excellent customer service resulting in increased client satisfaction ratings by 20%.

Proficient accounting administrative assistant with 6+ years of experience in the financial services industry. Possesses strong knowledge of accounting principles and practices as well as excellent organizational skills. At XYZ, managed accounts payable/receivable functions for a staff of over 100 employees. Responsible for developing monthly reports to evaluate budget performance and assisted in preparing tax documents on an annual basis.

Passionate and reliable accounting administrative assistant with 5+ years of experience in a fast-paced office environment. Self-starter and problem solver who excels at data entry, bookkeeping, document management, filing systems, customer service and general administration tasks. Seeking to join ABC Co., where I can utilize my strong organizational skills to provide excellent support for the finance team.

Determined accounting administrative assistant with 3+ years of experience providing support to the accounting department. Seeking to join ABC Company as a part of their back office team and utilize my organizational skills, attention to detail, and financial acumen. Valuable asset in past roles due to ability to streamline processes that resulted in 15% cost savings over two consecutive fiscal years.

Talented accounting administrative assistant with 5+ years of experience providing support to senior level accountants. Eager to join ABC Firm and leverage knowledge of accounting principles, financial reporting, and office administration for the benefit of the company’s expanding clientele. At XYZ Inc., improved invoice processing time by 20% while maintaining an accuracy rate above 98%.

Reliable and detail-oriented accounting administrative assistant with 5+ years of experience providing support to both finance and operations teams. Skilled in data entry, accounts payable/receivable, bookkeeping, billing reconciliation, and financial reports. Seeking an opportunity at ABC Company to utilize my knowledge and skills in the field of accounting administration.

Seasoned accounting administrative assistant with 5+ years of experience providing efficient and accurate support for financial operations. Proven track record in accounts payable/receivable, payroll processing, bank reconciliations and general bookkeeping tasks. Seeking to join the ABC team to help streamline office processes while delivering exceptional customer service.

• Reconciled monthly financial statements of over 10 departments, identifying discrepancies and ensuring accuracy to the tune of $1M+ in cost savings.
• Reliably managed daily accounting activities such as accounts payable/receivable, invoicing and payroll for a staff of 125+, resulting in improved efficiency by 25%.
• Developed detailed monthly budget reports that accurately reflected expenses; identified areas where funds could be saved or allocated more efficiently, leading to an overall reduction in expenses by 20%.
• Achieved successful implementation of new inventory tracking software across multiple sites within 6 months; decreased manual data entry time from 4 hours per day to 1 hour per day and decreased errors by 50%.
• Filed important documents promptly with 100% accuracy rate; significantly streamlined administrative operations while maintaining compliance standards at all times.

• Prepared and submitted monthly financial statements, journal entries and expense reports totaling over $250,000 with accuracy and efficiency.
• Scheduled payments for accounts payable resulting in a 15% reduction in late payment fees yearly.
• Resolved discrepancies between vendor invoices and purchase orders quickly to avert any disruptions to cash flow or inventory levels.
• Revised accounting procedures that resulted in an increase of 5 hours per month of office productivity time for the team members collectively.
• Resourcefully identified potential cost savings opportunities through research into alternative vendors; saved company $20,000 annually on expenses related to supplies used by the Accounting department alone.

• Audited and reconciled accounts payable and receivable, resulting in a reduction of outstanding invoices by 25% over a 6-month period.
• Spearheaded the process to streamline financial record keeping, which improved accuracy by 50%.
• Coordinated with vendors regarding payments and contracts while maintaining accurate electronic records; saved $5,000 annually in administrative costs due to increased efficiency.
• Substantially reduced manual paperwork filing time from 8 hours/day to 2 hours/day through the implementation of automated systems; enabled an increase in customer service quality levels overall.
• Expedited invoice processing times from 5 days average turnaround to 3 days average turnaround as well as updated accounting software for optimal performance results.

• Optimized accounts payable and receivable processes, reducing invoice processing time by 30% and improving accuracy in payments.
• Reported financial information to management on a weekly basis; monitored accounts for discrepancies and managed invoicing requests from clients accurately.
• Structured the filing system of accounting documents, ensuring that all records were up-to-date according to federal regulations; saved 10 hours per week in document retrieval time due to improved file organization techniques.
• Monitored budget allocation across different departments, identified potential areas of cost savings through data analysis & implemented effective strategies which resulted in over $20K worth of expenses reduction each quarter.
• Diligently entered purchase orders into database systems after obtaining necessary approvals from stakeholders; ensured accuracy with every entry thus preventing any discrepancy related issues within the organization’s finances.

• Organized and managed accounting operations, including accounts payable/receivable and payroll systems with 95% accuracy.
• Independently handled the reconciliation of ledgers & bank statements for over 200 clients; reduced discrepancies by 30%.
• Updated financial records on a daily basis and organized all associated paperwork in an efficient manner to streamline operational processes.
• Represented the organization at meetings related to budgeting, forecasting and other financial matters; successfully negotiated vendor contracts resulting in savings of $5,000+.
• Compiled monthly reports detailing expenses, income statements and balance sheets with 100% accuracy; enabled accurate tracking of client payments within 48 hours or less every month.

• Presented monthly financial reports to executive team, identifying and reducing wasteful spending by 8% in last year.
• Processed invoices and payments with accuracy; entered 500+ data entries into Quickbooks weekly while maintaining a 98% accuracy rate.
• Proficiently managed accounts receivable & accounts payable processes, ensuring that all vendors were paid on time and keeping track of customer payment histories for over 200 clients per month.
• Reduced late fees due to inaccurate billing records by 75%; implemented more efficient procedures for tracking customers’ account information which increased overall efficiency by 20%.
• Advised senior staff members on best practices when it comes to budgeting, forecasting expenses and cost management; organized several successful training sessions that improved accounting workflow significantly within 4 months’ time frame.

• Assessed and reconciled financial data for over 50 accounts, reducing discrepancies by 45%.
• Streamlined and automated accounting processes to increase efficiency; improved departmental productivity by 20% in the last 6 months.
• Reorganized an outdated filing system of client records, resulting in a 50% reduction of time spent searching for documents on-demand.
• Consistently assisted with monthly bookkeeping duties such as recording transactions into the general ledger, preparing invoices and verifying expense reports; completed all tasks within tight deadlines with minimal errors or omissions.
• Demonstrated excellent customer service skills when responding to inquiries from clients & vendors via phone calls & emails, resolving their issues promptly and effectively every time.

• Analyzed and reconciled financial statements for accuracy, resulting in a reduction of accounting discrepancies by 12%.
• Competently managed accounts payable and accounts receivable; processed 100+ invoices per day with an average turnaround time of 20 minutes each.
• Assisted the finance team with preparing budgets and tracking expenditures; identified cost savings opportunities that totaled $30,000 over 6 months.
• Introduced several operational improvements to streamline the administrative process, leading to increased efficiency in both data entry tasks and document filing procedures by 25%.

Associate’s Degree in Accounting
Educational Institution XYZ
Nov 2011

Certified Accounting Administrative Assistant
American Institute of Professional Bookkeepers
May 2017