Fleet Manager Resume Guide

Fleet managers are responsible for the maintenance and operation of a company’s fleet of vehicles. This includes ensuring that the vehicles are properly serviced and repaired, as well as coordinating the scheduling of drivers and vehicle use. Fleet managers also work with other departments within the company to ensure that the fleet is being used efficiently and in accordance with company policy.

You’re an expert at keeping a fleet of vehicles in top condition, but your experience and qualifications are unknown to employers. To get their attention, you need to write a resume that’s impossible for them to ignore.

This guide will walk you through the entire process of creating a top-notch resume. We first show you a complete example and then break down what each resume section should look like.

Fleet Manager Resume

Table of Contents

The guide is divided into sections for your convenience. You can read it from beginning to end or use the table of contents below to jump to a specific part.

Fleet Manager Resume Sample

Henderson Labadie
Fleet Manager

[email protected]
946-059-1925
linkedin.com/in/henderson-labadie

Summary

Seasoned fleet manager with extensive experience in fleet maintenance, route planning, and budgeting. Track record of reducing accidents by 15% and lowering fuel consumption by 10%. Efficiently manages a team of 30+ employees across 3 shifts. Able to work well under pressure and meet deadlines. Seeking a challenging role at ABC to utilize my experience and knowledge in managing the transportation needs of a large organization.

Experience

Fleet Manager, Employer A
Eugene, Jan 2018 – Present

  • Structured and scheduled daily, weekly and monthly maintenance plans for a fleet of 50+ vehicles, ensuring that all vehicles were repaired and serviced in a timely manner.
  • Represented the company in meetings with suppliers and vendors to negotiate better rates for service contracts, parts and repairs; saved the company an estimated $5,000 per month on fleet expenses.
  • Meticulously inspected each vehicle in the fleet on a regular basis, identifying any potential issues or problems; caught 16% more repair/maintenance issues before they became major problems.
  • Trained new employees on proper maintenance procedures and protocols; helped reduce number of preventable accidents by 10%.
  • Inspected incoming shipments of parts and supplies to ensure that they met quality standards; rejected 4 shipments that did not meet standards, saving the company an estimated $1,200 in replacement costs.

Fleet Manager, Employer B
McKinney, Mar 2012 – Dec 2017

  • Formulated and executed fleet maintenance plans, ensuring that all vehicles received timely servicing and repairs as needed.
  • Proficiently managed a team of 10 mechanics, scheduling work assignments and conducting regular performance evaluations.
  • Implemented new inventory management system that lowered parts costs by 15%.
  • Facilitated smooth operations by coordinating the schedules of 30+ drivers and dispatchers.
  • Developed strong working relationships with vendors and suppliers, negotiating favorable terms for the company.

Skills

  • Operations Management
  • Logistics
  • Fleet Management
  • Transportation
  • Customer Satisfaction
  • Purchasing
  • Automotive
  • Logistics Management
  • Account Management

Education

Bachelor’s Degree in Mechanics
Educational Institution XYZ
Nov 2011

Certifications

Certified Fleet Manager
NAFA
May 2017

1. Summary / Objective

Your resume summary/objective is like a movie trailer – it provides the hiring manager with essential bits of information and, if written correctly, should compel them to read on. The summary is where you can sell yourself; for example, you could mention your experience managing a large fleet of vehicles, the safety training courses you’ve completed, and how you reduced accidents by implementing new policies.

Below are some resume summary examples:

Committed fleet manager with over 15 years of experience in maintaining, repairing, and troubleshooting vehicles. Proven ability to handle a large fleet of vehicles while keeping costs low and maximizing uptime. Experienced in working with different types of fleets including passenger buses, school buses, trucks, cars, vans, and more. Managed up to 100 vehicles at XYZ Corporation with an average fleet age of 3 years.

Determined fleet manager with 5+ years of experience in the trucking industry. Proven success in reducing company costs by 10% through improved route planning and vehicle maintenance scheduling. At ABC, managed a team of 50 drivers and 15 vehicles while maintaining compliance with DOT regulations. Led implementation of an automated GPS tracking system that resulted in a 12% decrease in fuel consumption.

Hard-working fleet manager with 4+ years of experience in fleet maintenance and operation. Track record of reducing downtime by 35% and controlling costs by 15%. Seeking to leverage excellent organizational skills to streamline operations for ABC company. In previous roles, increased vehicle utilization rates by 14% while also ensuring compliance with all safety regulations.

Passionate fleet manager with eight years of experience in fleet management and operations. Proven ability to reduce costs while increasing operational efficiency. Demonstrated success in developing and implementing processes that improve safety, compliance, and customer satisfaction. Experienced in managing teams of up to 15 people and a budget of $2 million.

Detail-oriented fleet manager with 3+ years of experience in the transportation industry. Seeking to leverage exceptional organizational skills and DOT compliance knowledge to streamline operations at ABC Logistics. In previous role as fleet manager, oversaw a team of 8 drivers and successfully completed 98% of shipments on time and within budget.

Proficient fleet manager with 4+ years of experience in overseeing maintenance and operations for a company’s fleet of vehicles. Efficiently managed a team of 10 technicians at XYZ Inc., ensuring that all trucks were compliant with DOT regulations. Implemented a new GPS tracking system that helped the company save $20,000 in fuel costs annually.

Dependable fleet manager with a proven track record of reducing vehicle downtime and increasing productivity. At ABC, managed a fleet of 100 vehicles used in daily operations with an average uptime of 95%. Led the implementation of a new maintenance scheduling system that resulted in a 15% decrease in overall maintenance costs.

Driven fleet manager with more than 15 years of experience in the transportation industry. Expertise in overseeing maintenance and repairs, conducting safety audits, managing budgets, and developing strong relationships with clients. Proven ability to reduce costs while maintaining high levels of customer satisfaction.

2. Experience / Employment

In the experience section, you will list your employment history in reverse chronological order. This means your most recent job should appear at the top.

When detailing what you did in each role, it is best to use bullet points. This allows for quick and easy reading. When writing out each point, make sure to include specifics on what you did and any quantifiable results that were achieved.

For example, instead of saying “Managed a fleet of vehicles,” you could say “Successfully managed a fleet of 50+ vehicles, ensuring all maintenance was up-to-date and scheduling regular check-ups to avoid costly repairs.”

To write effective bullet points, begin with a strong verb or adverb. Industry specific verbs to use are:

  • Managed
  • Scheduled
  • Coordinated
  • Dispatched
  • Monitored
  • Tracked
  • Maintained
  • Inspected
  • Investigated
  • Resolved
  • Implemented
  • Streamlined
  • Automated
  • Optimized
  • Improved

Other general verbs you can use are:

  • Achieved
  • Advised
  • Assessed
  • Compiled
  • Demonstrated
  • Developed
  • Expedited
  • Facilitated
  • Formulated
  • Introduced
  • Mentored
  • Participated
  • Prepared
  • Presented
  • Reduced
  • Reorganized
  • Represented
  • Revised
  • Spearheaded
  • Structured
  • Utilized

Below are some example bullet points:

  • Streamlined the company’s fleet operations, resulting in a 20% reduction in fuel costs and a 15% increase in overall efficiency.
  • Consistently achieved high levels of customer satisfaction by ensuring that all vehicles were clean, well-maintained and operated safely at all times.
  • Participated in the development and implementation of new fleet management policies and procedures that improved safety and reduced accidents by 30%.
  • Achieved cost savings of $100,000 through proactive maintenance scheduling and efficient route planning.
  • Demonstrated excellent leadership ability by managing a team of 10+ technicians responsible for repairing and maintaining a fleet of 100+ vehicles.
  • Mentored a team of 15 drivers, encouraging them to follow safety procedures and improve their driving skills.
  • Competently managed a fleet of 50 vehicles, ensuring that they were properly maintained and serviced.
  • Advised the company on ways to reduce fuel costs and lower emissions levels.
  • Revised the fleet management policy to include new regulations and requirements.
  • Investigated accidents involving company vehicles, determined root causes and made recommendations for preventing future incidents.
  • Assessed the maintenance needs of a fleet of 50+ vehicles and scheduled repairs/preventative maintenance accordingly, resulting in a 27% reduction in unscheduled downtime.
  • Monitored fuel usage for the fleet on a daily basis and took corrective action when necessary to ensure that costs remained within budget; saved $5,000 in fuel expenses last year as a result.
  • Substantially improved communication between the fleet management team and drivers by implementing new software that tracks vehicle locations and sends alerts for upcoming appointments, deliveries, etc.
  • Improved safety for the fleet by conducting regular driver training sessions on defensive driving techniques and best practices; number of accidents involving company vehicles decreased by 30%.
  • Expedited delivery times for clients by streamlining the dispatch process and ensuring that all vehicles were properly loaded before leaving the warehouse; increased customer satisfaction ratings by 4%.
  • Introduced a new GPS tracking system that increased the efficiency of the fleet by 15%.
  • Tracked and recorded data on vehicle maintenance, fuel usage and repairs to identify areas for cost savings.
  • Spearheaded the implementation of a new routing software that reduced travel time by 20%.
  • Presented monthly reports on fleet performance metrics to senior management.
  • Resourcefully managed a team of 10 drivers while maintaining safety standards and delivering excellent customer service.
  • Managed a team of 20+ mechanics and technicians responsible for the maintenance and repair of a fleet of 100 vehicles.
  • Maintained an up-to-date fleet database, logging all vehicle repairs, services and checkups; this allowed for better optimization of resources and helped reduce downtime by 10%.
  • Optimized the route planning for the distribution fleet, which resulted in a fuel cost saving of $5,000 per month.
  • Prepared comprehensive monthly reports on the status of the fleet that were used to make strategic decisions regarding future purchases and budgeting.
  • Accurately forecasted demand for replacement parts and tires, ensuring that there was minimal stockout and backorder situations; this helped reduce downtime by 30%.
  • Diligently managed a fleet of 30+ vehicles, ensuring that all maintenance and repair needs were promptly addressed.
  • Reorganized the fleet management schedule to increase efficiency and cut down on labor costs by $1,000 per month.
  • Reduced vehicle idling time by 10% across the fleet, saving an average of 2 gallons of fuel per day.
  • Automated many aspects of the fleet management process using new software, resulting in a 26% reduction in man-hours spent managing the fleet.
  • Dispatched vehicles for customer pickups and deliveries according to real-time traffic data, reducing delivery times by an average of 18 minutes per route.
  • Utilized a computerized maintenance system to track and schedule all repairs, preventive maintenance and special projects for a fleet of 100+ vehicles.
  • Compiled data and prepared monthly reports detailing vehicle utilization, repair & maintenance costs, fuel consumption rates and other operational metrics.
  • Coordinated with vendors to procure parts & supplies needed for repairs; negotiated discounts of 10-15% on average.
  • Reliably completed all scheduled repairs within budgeted timeframes; resolved 85% of all vehicle issues without needing to escalate them.
  • Resolved customer complaints in a timely and efficient manner, resulting in a satisfaction rating of 95%.

3. Skills

The skills required for a fleet manager will depend on the company they work for. Some may be focused on passenger vehicles while others might have a heavy emphasis on trucks. The size of the fleet can also play a role in what skills are required.

Some essential skills that should be included, regardless of the type of fleet, are vehicle maintenance, scheduling, and route planning. If you have experience with GPS tracking or other types of Fleet Management Software (FMS), these should also be included.

As with any resume, it is important to tailor your skills section to each individual job that you apply for. This ensures that the most relevant information is being showcased and increases the chances of passing through any applicant tracking systems that might be used by potential employers.

Below is a list of common skills & terms:

  • Account Management
  • Automobile
  • Automotive
  • Automotive Aftermarket
  • Business Development
  • Change Management
  • Continuous Improvement
  • Contract Management
  • Contract Negotiation
  • Customer Retention
  • Customer Satisfaction
  • DOT Regulations
  • Dispatching
  • Fleet Management
  • Forecasting
  • Freight
  • LTL
  • Logistics
  • Logistics Management
  • Operations Management
  • Parts
  • Pricing
  • Process Improvement
  • Procurement
  • Profit
  • Project Planning
  • Purchasing
  • Sales Operations
  • Sales Process
  • Shipping
  • Supervisory Skills
  • Supply Chain
  • Supply Chain Management
  • Team Leadership
  • Time Management
  • Transportation
  • Transportation Management
  • Trucking
  • Truckload
  • Vehicles
  • Warehousing

4. Education

Mentioning your education on a resume for a fleet manager role is not necessary if you have significant work experience in the field. However, if you are just starting out or do not have much relevant experience, including your education can be helpful.

If you choose to include an education section, mention any courses and subjects related to fleet management that you studied. For example “Courses included Vehicle Maintenance & Repair, Transportation Logistics, and Fleet Management Systems.”

Bachelor’s Degree in Mechanics
Educational Institution XYZ
Nov 2011

5. Certifications

Certifications are a great way to show that you have the necessary skills and knowledge for the job. Hiring managers will be interested in seeing what professional development courses you have taken and if you actively keep your industry knowledge up-to-date.

If you are certified by a relevant organization, such as the Institute of Transportation Engineers or American Trucking Associations, include that information here. Doing so will give you a significant advantage over other candidates who do not hold any certifications.

Certified Fleet Manager
NAFA
May 2017

6. Contact Info

Your name should be the first thing a reader sees when viewing your resume, so ensure its positioning is prominent. Your phone number should be written in the most commonly used format in your country/city/state, and your email address should be professional.

You can also choose to include a link to your LinkedIn profile, personal website, or other online platforms relevant to your industry.

Finally, name your resume file appropriately to help hiring managers; for Henderson Labadie, this would be Henderson-Labadie-resume.pdf or Henderson-Labadie-resume.docx.

7. Cover Letter

Including a cover letter with your job application gives you the opportunity to elaborate on your skills and experience, and explain why you think you would be the perfect fit for the role.

Keep in mind that a cover letter should only be 2-4 paragraphs long, so try to focus on key points that will hook the reader’s attention and make them want to learn more about you.

Below is an example cover letter:

Dear Hortense,

I am writing to apply for the fleet manager position at [company name]. With more than 10 years of experience in fleet management and a proven track record of reducing costs and increasing efficiency, I am confident I can make a positive impact on your organization.

In my current role as fleet manager at [company name], I oversee a team of 15 technicians who maintain a fleet of 200 vehicles. I have developed an efficient system for scheduling preventative maintenance and repairs that has reduced our repair costs by 20%. In addition, I have implemented GPS tracking for all company vehicles, which has resulted in a 10% reduction in fuel costs.

I am also experienced in managing vendor relationships and negotiating contracts. I recently negotiated a new contract with our tire supplier that will save the company $50,000 per year. My strong communication and negotiation skills have helped me build positive relationships with suppliers, resulting in better service and lower prices.

I would welcome the opportunity to bring my experience and expertise to your organization. If you have any questions, please do not hesitate to contact me at [phone number] or [email address]. Thank you for your time and consideration.

Sincerely,

Henderson

Fleet Manager Resume Templates

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